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Office Manager/Administrative Assistant
San Diego, CA
GenomeDx Biosciences is a dynamic entrepreneurial molecular diagnostics company focused on cancer genomics. Whether in the cloud with big data, or on the phone with patients, our innovators are working hard to deliver usable genomic information into the hands of physicians and patients: information for life.
Our team is constantly learning from each other, from patients and from urologic oncology professionals in world-renowned cancer institutions. Our team works in multi-disciplinary, collaborative project teams that enable us to respond effectively to an evolving, growing, data-driven environment.
We are currently seeking a dynamic Officer Manager/Administrative Assistant to join the team in San Diego.
GDx Innovator Profile
The Office Manager/Administrative Assistant will be key to keeping the office running smoothly and will support the internal team members through strong communication skills, and the ability to multi-task and prioritize.
If you think you have what it takes to be part of an elite group of entrepreneurial innovators we invite you to consider joining the GenomeDx team.
What you are great at doing:
Organizing and coordinating office operations and procedures, ensuring organizational effectiveness, efficiency and safety for a smooth functioning and growing office
Working closely with the Corporate Office in Vancouver, BC to encourage team building and effective lines of communication between departments
Assisting with managing facilities other vendors
Ordering and maintaining office supplies and equipment
Coordinating and scheduling meetings and special events for business and social purposes
Assisting with travel and conference bookings
Supporting the efficient operation of the office by answering phone calls, handling mail, arranging couriers and managing files
Maintaining and controlling the alarm systems and key card access systems
Ordering business cards and maintain their proofs in Sales Force
Manage office credit card, purchase, and expense reports
Being the on-site liaison for NetSuite, Expensify, Concur, and other systems in order to effectively support staff
Assisting with building safety program and initiatives
Assisting with accounts payable by routing invoices
Administrative support for the local executive team
Ad hoc office support as required
What you will bring to the team:
3+ years experience as an office administrator, ideally in a fast-paced and growing environment required
College or University degree preferred
Excellent organization skills and attention to detail
Proven experience handling confidential and sensitive information with the ability to exercise discretion and show good judgment; honesty, integrity, and trust building behaviors in all dealings
Outstanding customer service and follow up
Excellent communication skills, both written and verbal
Strong computer literacy and proficiency with MS Office (Word, Excel, Outlook)
Experience working with various levels of management and laboratory operations